|
| Title |
110 Covered and Non-covered Expenses |
| Rationale |
Board members are expected to participate in board activities, but should not suffer unreasonable out-of-pocket expenses. |
| Policy |
Any expenses not addressed by Board policy will require approval by the Board of Directors. Prior approval is assumed when conducting ITEC business that has a history of approval. All expenses to be paid will need appropriate receipts and /or reimbursement forms to be submitted to the ITEC Executive Director. The following expenses will not be covered:
- Hotel/Motel or other accommodations while attending Board meetings or the annual conference, except under unusual circumstances and with prior Board approval.
The cost of substitutes while attending the annual conference.
Mileage associated with attendance at the annual conference.
Expenses in excess of $25 that are not based on specific approval or a historical basis of approval.
Board member time. |
| Adopted |
4/10/92 |
| Reviewed |
2/22/08 |
| Revised |
|
| Budget References |
|
| References |
|
| Title |
110.1 Mileage |
| Rationale |
Board members are expected to participate in board activities, but should not suffer unreasonable out-of-pocket expenses. |
| Policy |
Mileage to Board meetings at the rate corresponding to the current mileage deduction allowed by the IRS, each way, based on the shortest route. Mileage of less than 15 miles, each way, will not be paid. Board members are encouraged to car pool whenever possible. |
| Adopted |
4/10/92 |
| Reviewed |
2/22/08 |
| Revised |
3/4/99 |
| Budget References |
10-581 |
| References |
Schedule of Salaries, Payments and Fees |
| Title |
110.2 Conference Registration |
| Rationale |
Board members are expected to participate in board activities, but should not suffer unreasonable out-of-pocket expenses. |
| Policy |
Each Board member's registration for the annual ITEC conference will be paid by the organization. |
| Adopted |
4/10/92 |
| Reviewed |
2/22/08 |
| Revised |
3/4/99 |
| Budget References |
10-302 |
| References |
|
| Title |
110.3 Meals |
| Rationale |
Board members are expected to participate in board activities, but should not suffer unreasonable out-of-pocket expenses. |
| Policy |
Board members will be provided the cost of one meal when attending a meeting, provided that a meal is not served at the meeting. Receipts must be submitted with an expense voucher. Alcohol is not a reimbursable expense. |
| Adopted |
4/10/92 |
| Reviewed |
2/22/08 |
| Revised |
3/4/99 |
| Budget References |
10-584 |
| References |
|
| Title |
110.4 Communication |
| Rationale |
Board members have a need to make contacts on behalf of the organization, but should not suffer unreasonable out-of-pocket expenses. |
| Policy |
Board members will be reimbursed reasonable personal costs for conducting ITEC business in writing such as stamps and envelopes. Expense limits will be determined by Board action. |
| Adopted |
4/10/92 |
| Reviewed |
2/22/08 |
| Revised |
3/4/99, 1/4/05, 2/22/08 |
| Budget References |
10-531 |
| References |
Schedule of Salaries, Payments, and Fees |
| Title |
110.5 Substitutes |
| Rationale |
Board members are expected to participate in board activities, but should not suffer unreasonable out-of-pocket expenses. |
| Policy |
A Board member's district or agency will be provided the cost of substitute, if needed, to attend board meetings. |
| Adopted |
4/10/92 |
| Reviewed |
2/22/08 |
| Revised |
3/4/99 |
| Budget References |
10-122 |
| References |
|
| Title |
120 Board President Attendance at Organizational Affiliate Meeting/NECC |
| Rationale |
The Board president is encouraged to attend a national conference to further the affiliation between ITEC and ISTE. |
| Policy |
The organization will reimburse the Board president for registration, travel costs, loging and food expenses to attend the NECC conference. The board will determine annually a line item budget amount for this expense. |
| Adopted |
3/4/99 |
| Reviewed |
2/22/08 |
| Revised |
|
| Budget References |
50-130 |
| References |
|
