| |
| Title |
510 Mailing List and Distribution |
| Rationale |
The distribution of membership lists to vendors helps our members stay informed of new product developments which enhances their decision-making depth. The distribution of membership lists also enhances ITEC's relationship with vendors. |
| Policy |
Protection: Any member may choose to have their name excluded from this distribution. Members will be reminded of the distribution policy on membership forms and conference registration forms where they will be given the opportunity to indicate a desire to be excluded from the list. Members may remove their names from the distribution at any time during the course of the year. Membership reaction to the policy will be considered on a yearly basis. If sufficient concern is expressed, the board may chose to discontinue the process at any time.
Vendor responsibility: The vendors will be cognizant of members' concerns in receiving unsolicited information and mailings. The membership list will not be shared with other vendors or parent organizations of said vendor. Violations of this policy will be considered as a breach of trust. Future requests will be denied. The Board may seek other sanctions against the offending vendor.
Scope: Only member names and e-mail addresses will be distributed. Phone numbers will not be distributed.
Request for membership list: A vendor shall request a membership list in writing from the Executive Director. The request shall include a brief statement of vendor intent. The Executive Director and the President shall have sole discretion on approving the request.
Format and Fees: The Executive Director shall provide the vendor with the membership list in an electronic format
|
| Adopted |
10/12/93 |
| Reviewed |
2/22/08 |
| Revised |
2/22/08 |
| Budget References |
50-540 |
| References |
Schedule of Salaries, Payments, and Fees |
| Title |
520 Membership Fees |
| Rationale |
ITEC provides a variety of member services including a quarterly newsletter, mailings, listserv, web site and other communications. |
| Policy |
The Board will establish a membership fee to belong to the organization including a discounted student membership fee. Conference registration will include an annual membership. A fee will be charged to process purchase orders. |
| Adopted |
1/28/97 |
| Reviewed |
2/22/08 |
| Revised |
8/31/99, 5/9/01 |
| Budget References |
20-810, 50-810 |
| References |
Schedule of Salaries, Payments, and Fees; Article III-Membership C |
| Title |
530 ITEC Presence at Other Conferences and Meetings |
| Rationale |
ITEC needs to positively and visibly expand awareness of and benefit to the organization in the educational community through participation in other conferences and meetings. |
| Policy |
1. Any person(s) wishing to represent ITEC at another conference or meeting must submit a list of expected expenses, if applicable, and gain board approval prior to submitting application and accepting said opportunity.
2. Any person(s) seeking to be reimbursed for representing ITEC at an approved meeting or conference (see item 1) must also submit an ITEC expense form and any required documentation to the treasurer at the completion of the trip. See Finance policies (P600) for more information. All reimbursement requests must be submitted no later than 60 days after the closing date of the event. |
| Adopted |
|
| Reviewed |
2/22/08 |
| Revised |
8/31/99 |
| Budget References |
|
| References |
|
| Title |
540 Compensation for Special Projects |
| Rationale |
ITEC is primarily a volunteer organization. There are times when compensation for organizers and board members participating in a special project or activity may be appropriate. |
| Policy |
Compensation of a board member or organizer involved in a special project requires prior board approval. |
| Adopted |
|
| Reviewed |
2/22/08 |
| Revised |
8/31/99 |
| Budget References |
70-XXX |
| References |
|
| Title |
550 Recording at ITEC-Sponsored Events |
| Rationale |
ITEC has ownership of events and activities being carried out and procedures need to be followed in this regard. |
| Policy |
Interested parties must obtain board approval to record in any format an ITEC-sponsored event. Written permission must be obtained from any participants who might appear in a recording. |
| Adopted |
8/31/99 |
| Reviewed |
2/22/08 |
| Revised |
3/4/99 |
| Budget References |
|
| References |
7/12/96, 9/12/96 |
| Title |
560 Review of Board Policy |
| Rationale |
Board policy needs to be current and introduced to new board members. |
| Policy |
An annual review of board policy will be conducted within the first quarter of the year. |
| Adopted |
11/2/99 |
| Reviewed |
2/22/08 |
| Revised |
|
| Budget References |
|
| References |
Calendar of Events |
